Department Business Coordinator ADVA Position

Arkansas State Veterans Home - Posted by Whitney Haynie
Please apply before 03 Aug 2017
DEPARTMENT BUSINESS COORDINATOR
Agency:Department of Veterans Affairs
Office:
Section:North Little Rock Veterans Home
Date Posted:03/02/2017
Posting Expires:03/16/2017
Summary
The Department Business Coordinator is responsible for planning and coordinating department budgetary activities, monitoring department expenditures, and coordinating services for the department. This position is governed by state and federal laws and agency/institution policy.
Typical Functions
Supervises a staff of administrative support personnel by interviewing applicants, recommending applicants for hire, training, making work assignments, and evaluating job performance. Directs the preparation and maintenance of departmental budget, develops and maintains budget grant accounts, reviews and approves budget revisions, makes financial projections for planning purposes, and utilizes spreadsheet or database management package. Reviews, analyzes, and reconciles ledgers for regular grant accounts, prepares monthly financial reports indicating financial status of accounts, coordinates transfer of funds from accounts, and prepares and submits journal vouchers to supervisor for distribution of monthly charges to departments. Establishes guidelines for financial reporting procedures for various programs within department, develops summary fiscal reports on grant accounts for distribution to principal investigators, and compiles annual reports concerning departmental activities. Prepares financial documents for special projects, such as construction, renovation, property acquisition and research, coordinates rental expenses for leases, monitors various contracts, and approves payments for contract services. Serves as liaison between various administrative offices and department, regarding invoices and account balances, procures supplies and equipment for departmental regular business and grant-related research, and serves as certifying officer for all financial agreements. Directs and coordinates automated billing process for department, reviews billing for errors, directs correction process, and oversees human resources activities. Reviews and evaluates reports as a management tool, provides administration with back-up information on activities, as requested, and submits statistical information on operations. Completes federal expenditure reports, determines allowable direct and indirect costs, interprets regulations for compliance to programs, and coordinates audits of federal funds. Performs other duties as assigned.
Special Job Dimensions
Knowledge, Abilities, and Skills
Knowledge of mechanized accounting systems. Knowledge of university or state agency funding and budgetary practices and procedures. Knowledge of fiscal management practices and procedures. Knowledge of supervisory practices and procedures. Ability to coordinate budget development and allocate funding. Ability to analyze financial data to assist in planning. Ability to evaluate effectiveness of fiscal operations and direct changes. Ability to prepare reports and direct maintenance of records. Ability to coordinate and direct the work of subordinates.
Minimum Education and/or Experience
The formal education equivalent of a bachelor's degree in general business, financial management, or related field; plus four years of experience in business management, fiscal administration, or related field, including two years in a supervisory capacity. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
Preferred Qualifications
Experience with Medicare/Medicaid, Veterans billing and resident trust funds. 
Experience with Arkansas Medicaid program rules and regulations including eligibility determination and billing;
Experience with Billing, accounts receivable and cash Experience with management functions;
Experience with Financial functions in a skilled nursing facility;
Experience with Electronic Medical Record systems.
Good general accounting knowledge;
Excellent written and oral communication skills;
Ability to assist residents or their designated representative regarding financial matters related to skilled nursing home care.
Possess keen attention to detail.
Certificates, Licenses, Registrations
Agency Specific Information
Benefit Package Includes: Health & Life Insurance, Vacation & Sick Time, Paid Holidays, Credit Union Available, Retirement, Career Bonus, and Deferred Compensation. 

Direct Deposit is required for employment according to Act 1887 of 2005.

All ADVA applicants must complete a drug screen and background check if applicable.

TWO-YEAR EMPLOYMENT BAN: The following will result in the selectee (whether internal or external applicant) being banned from applying for employment with ADVA for two years:

If the drug test is not performed within 48 hours (unless an extension is granted). If the drug test is positive. A test is considered to be positive if the test results indicate that the sample has been tampered with in any way or that the selectee has attempted to falsify the test results, including the use of masking agents or chemicals.If the selectee fails to appear for drug testing without notifying the hiring official that he/she is declining the position.



ONLY COMPLETED APPLICATIONS WITH WORK HISTORY WILL BE ACCEPTED. RESUMES IN LIEU OF A COMPLETED STATE APPLICATION FOR EMPLOYMENT WILL NOT BE ACCEPTED.

It is important that you submit complete and accurate information and that you complete the application form according to instructions. List all prior work experience, beginning with your most recent employment. Include all experience, position held, volunteer or unpaid work; however, you should also include the number of hours per week which you performed these duties. Incomplete applications will not be accepted.



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